Submitting a Cover Letter and CV in the UK: Best Practices for Email, Post, or In Person

The application process in the UK is crucial in securing your dream job. While most applications are submitted via email or online platforms, understanding the best practices for submitting your cover letter and CV can significantly enhance your chances of success. In this article, we will explore the different submission methods and provide tips to ensure your application stands out.

Email Submission: A Professional and Efficient Approach

In the UK, most job applications are submitted via email or online platforms. Email is the go-to method for many because it is efficient, professional, and allows for easy tracking. When sending a cover letter and CV via email, follow these guidelines:

1. Professional Format

Ensure your documents are professionally formatted. A clean, error-free document that adheres to standard formatting guidelines (e.g., Times New Roman, 12-point font, one-inch margins) shows that you are detail-oriented and dedicated to the job.

2. Concise Cover Letter

Your cover letter should be concise and powerful. The goal is to address the key requirements of the job description and demonstrate how you meet these criteria. Use a format that includes an introduction, a portion where you state the value you offer, and a call to action.

Format: Intro - Value via Specifics - Call to Action

Your message to the employer:

Describe the value you can bring to the company Explain how your skills and experience meet their current needs Highlight your ability to support the company's medium to long-term goals Emphasize your commitment to fostering a healthy workplace atmosphere

Address their top 2 or 3 ‘must-haves’ from the job description directly in your cover letter. This shows that you have carefully reviewed the job requirements and are a strong match for the position.

Submission Tips

Subject Line: Make your subject line clear and focused. For example, [Your Name] - [Job Title] Application. Customize Your Cover Letter: Tailor your cover letter to each job application. Avoid generic statements and make specific references to the company and the role. Send Attachments: Attach your CV and cover letter as separate files. Ensure the files are named appropriately (e.g., YourName_CV.pdf, YourName_CoverLetter.pdf). Proofread: Always proofread your documents to eliminate any errors. Proofreading ensures that your professional presentation is impeccable.

Post Submission: Adding a Personal Touch

While email submissions are common, sending your CV and cover letter in the post can sometimes add a personal touch. This method can be particularly beneficial for more formal organizations or if you have a connection within the company.

1. Mailing Address

Provide the correct mailing address for the company. Double-check that it’s the HR department or the specific department of interest. If possible, include a tracking number with your application. This shows your dedication and professionalism.

2. Presentation

Pack your documents neatly. Use a high-quality envelope, and if possible, add a small touch such as a hand-drawn thank you card or a flower. This can help leave a lasting impression on the hiring manager.

For example, you might send a CV and cover letter in a handmade envelope with a thank you card inside, along with a small bouquet of flowers. This gesture can make a significant difference by adding a personal element to your submission.

In Person Submission: The Most Personal Approach

Submitting a CV and cover letter in person can be a powerful way to stand out. It allows you to personally connect with the hiring manager and leave a lasting impression. This method is particularly effective if you have a friend or colleague who works within the organization.

1. Networking

Reach out to your professional network for insider knowledge about the company. If you have a friend or colleague who works for the company, ask them to walk your resume directly to the proper person. This can significantly increase your chances of being noticed.

2. Prepare Well

Prepare a brief, compelling pitch that highlights your strengths and explains why you are a strong candidate for the role. Be confident and enthusiastic, and leverage the connection provided by your network.

Example: If you have a friend in HR who can vouch for you, ask them to introduce you and hand your CV to the relevant manager. This personal endorsement can be invaluable in securing an interview.

Conclusion

The choice between email, post, and in person submission depends on factors such as the specific job and the company culture. Each method has its advantages, and understanding how to use them effectively can boost your chances of landing the job you desire.

For more tips on crafting a standout cover letter and CV, check out my Quora Profile for additional insights and best practices.