Navigating Business Peak Season: A Real Estate Management Perspective

Every business has its busiest periods, and for real estate managers like myself, it's no different. While my work isn't as heavy as mining coal, certain times of the year bring a unique set of challenges and responsibilities that must be addressed with careful planning and dedication. In this article, I'll share my experience with the busiest season, the tasks that need special attention, and how I manage the workload to maintain a healthy work-life balance.

Background: My Workplace

I work in a small real estate management company that manages contracts for approximately 100 buildings, ranging from two flats to as large as 100 flats. The residents in these buildings are primarily owners, with some flats being rented out. Additionally, our company also manages flats belonging to the city council.

The Busiest Season

While the core of our work remains consistent throughout the year, there are certain months when the workload increases significantly. These are typically the winter months, starting from November and ending in February. During this period, my team and I have to forecast the annual costs for these buildings and advise the owners on the monthly expenses required to cover services such as heating.

Forecasting Costs and Preparations

With three months to prepare, the task might seem manageable, but due to my tendency to procrastinate, I often delay until the last minute. This typically means that I opt for the more challenging option, which involves working intensely during the winter months to finalize the cost forecasts. Despite this, the rest of the year is relatively easier, which is a stark contrast to the hectic period we experience during winter.

The Challenges and Solutions

Managing the winter peak season requires flexibility, good communication, and a robust work schedule. Here are some key challenges and how I address them:

Procrastination and Time Management

One of the worst aspects of my job is procrastination. Even though I have a clear schedule and three months to prepare, I often delay tasks until the last minute. This forces me to work harder during the winter months, sacrificing leisure time and personal well-being. However, it's important to strike a balance and ensure that the quality of work doesn't suffer.

Finding a Work-Life Balance

The rest of the year is significantly less demanding, which allows me to maintain a healthy work-life balance. Since we are a small family company, the lack of rigid organizational structure is often compensated for by a supportive and flexible environment. During the non-peak season, we can adapt to the slower pace and use the extra time for planning and taking care of personal matters.

Conclusion

Navigating the busiest season in real estate management can be challenging, but with careful planning, flexibility, and a supportive team, it's possible to manage the workload effectively. Whether it's forecasting costs, managing contracts, or providing advice to building owners, the winter months require dedicated effort, but the rest of the year allows for a more relaxed and balanced approach.

If you're in a similar field, consider implementing these strategies to ensure you can navigate the peak season smoothly while maintaining your well-being throughout the year.